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Data Administrator - Education

LENGTH: Full Time
SALARY UP TO: £22,000.00 per year
SECTOR: Education


Job Purpose:

This post is responsible for collecting and processing learner data (in particular data on funded programmes AEB, ESF); to develop and manage the course master file, to ensure the data is accurate and eligible for ESFA funding; creating and submitting the ILR for funding purpose. To ensure all the learners are registered with awarding body and collecting learner achievement. 

Main Tasks

  • Management of learner record data including the entry, collection, collation, accuracy and data returns to the funding body.
  • Maintaining a high level of organisation and an organised approach to all tasks.
  • Responsible for producing monthly ILR submission file.
  • Keep up to date on ESFA’s changes in funding and learner data requirements including the regular updating of the Course Directory.
  • Run PDSAT reports regularly, in particular prior to ILR submission to ensure the learner data is accurate.
  • Check and correct errors from the Funding and Monitoring Reports post each ILR submission to ensure the learner data is accurate.
  • Ensure all documents are fully compliant in line with funding and audit requirements.
  • To ensure timely achievement by working and supporting the tutors on student progression and achievement.
  • To ensure learner is registered with the Awarding body and ensure the achievement is processed onto the Student Record system.
  • Provide support in the Setting up of individual Learner Record filing system / learners files.
  • Preparation of ESFA /external audit and inspection
  • Promote the need for data accuracy and develop and improve the service the MIS provides.
  • Monthly audits.
  • Preparation of reports for Management.
  • Ordering and controlling stationary stock.
  • Adoption of a flexible and versatile approach to work in order to achieve company and individual targets.
  • Any other duties related to the learner data and ESFA matters required by the Company.


Skills and experience

  • Have at least 3 years’ experience in working with the student data especially in processing the further education funded data.
  • Complete understanding of the Education and Skills funding Agency (ESFA) funding rules and data requirements.
  • Knowledge in ESFA’s FIS (Funding Information System), PDSAT (Provider Data Self-Assessment Toolkit) , Funding and Monitoring reports is an advantage – training will be giving if appointed.
  • Confidence in contacting ESFA regarding data queries e.g. Learner data or eligibility queries.
  • Experience of accurately creating, inputting and maintaining learner information records and running reports on YETI or similar systems
Experience in managing own workload, prioritising tasks and meeting deadlines.

Apply Now Data Administrator - Education